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Procurement/Logistic Assistant – Addis Ababa, Ethiopia (Open to Ethiopian nationals ONLY)

  • Anywhere
  • Full-Time

Job Description

Helping people around the world take back control of their lives                                                               https://wearealight.org                                      

POSITION TITLE: Procurement/Logistic Assistant DATE: July, 2021
COUNTRY PROGRAM: Ethiopia Duty Station: Addis Ababa
RESPONSIBLE TO: Deputy Country Director
STATUS: Full Time       
SUPERVISORY CAPACITY: Procurement Assistant  

 DEPARTMENT/COUNTRY PROGRAM DESCRIPTION/MISSION

Under the general supervision of the Deputy Country Director – the successful candidate will be responsible for handling logistics/procurement related activities of Alight/Ethiopia. The incumbent will be responsible and accountable for the Procurement and Logistics activities for ALIGHT Ethiopia

 PRIMARY PURPOSE OF THE POSITION

Under the direct supervision of Procurement Manager, Procurement/logistics assistant will ensure that all logistic activities procurement, warehousing, transportation related to the proper functioning of the program are carried out safely, correctly, and in good time. Support program department   when necessary in activity implementation.

MAJOR AREAS OF ACCOUNTABILITY

PRIMARY DUTIES/RESPONSIBILITIES                                                                                                            

  • Performing the daily procurement tasks, ensuring that ALIGHT standard processes, procedures

and ways of workings are executed to an accurate level of detail.

  • Standard tools and templates should be utilized that will ensure procurement activities are

streamlined.

  • Lead monthly review sessions with all program managers on progress against procurements

under process, upcoming procurement initiation & identifying current & prospective

supply chain bottlenecks and developing mitigation plans for these.

  • Coordinate with Operations colleagues to ensure rationalization & quantification supply

chain ALIGHT practices are being followed.

  • Providing hands-on supervision and support to procurement staff, where appropriate, to

ensure that they are knowledgeable and competent in the daily execution and prioritization

of their tasks (such as the order requisitioning process, Market surveys and optimization of

the supply chain).

  • Contributing to Project planning, in terms of having an appreciation of the field constraints

and capabilities. Raising these risks to the appropriate senior logistics and management

personnel in a timely manner is vital and should be executed.

  • Understand Major Donor requirements and share these with logistics support staff,

where appropriate, so they understand their direct accountability to Donors through standard

reporting.

  • Supporting the appropriate senior logistics personnel in the execution of specific project

tasks and logistics planning activities, when required.

  • Ensure new staff receives appropriate inductions on procurement systems and processes.
  • Supervise all filing and document management within the logistics department in

a systematic, coherent and transparent way as per ARC needs and obligations and

donor requirements.

  • Develop & maintain strategic sourcing plans and county supply chain plan determine what

this market can offer in terms range of products and services and determine the geographical distribution and nature of the local markets.

  • To analyze human resources available to support the supply chain; that existing and

newly hired national staff are trained & mentored to perform their functions; support in

training and capacity building for the staff and ensure attendance sheets are delivered.

  • Establish and maintain good contacts with suppliers, government offices, UN agencies

and other NGOs with regards to logistical matters.

  • Ensure online procurement Tracking System is accurately and effectively used.
  • Establish Blanket Purchase Agreements (Long term frame-work agreements) for a main

supplies and services awarded/updated accordingly.

  • Set reliable communication line (regular meeting) with stakeholders to ensure duplication

(if any) of procurement functions with Finance, Admin and HR are resolved.

  • Actively working with respective Budget Holders, ensure Procurement Plans are updated

and consolidated for further use and shared with relevant staff.

  • Any other duties as assigned.
 

 

 

 

 

 

 

 

 

 

 

 EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

  • Bachelor’s Degree in Procurement & Supply Chain Management or relevant field of work.
  • Evidence of practical experience in logistics within the field of supply chain management (procurement, tendering, contracting management, etc.).
  • Experience in management of procurement systems.
  • Experience in planning for and conducting training in all areas of logistics for staff (suitable to staff knowledge level).
  • Some record of experience with donor (especially, OFDA, USAID, and UN-Agencies specific procedures.

KEY BEHAVIORS & ABILITIES

  • Excellent coordination and communication skills
  • Should have good documentation and dissemination / presentation skills
  • Should be able to live, work and travel in an insecure environment, following strict security guidelines at all times.
  • Proven capacity to work in a quickly moving, unstable situation and work against targeted outputs with tight time frames and deadlines
  • Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment.
  • High level of confidentiality and integrity.
  • Experience of working under high pressure, in fast-paced environments.
  • Strong service orientation with the ability to proactively approach staff to understand their needs and to find effective solutions.
  • Strong organizational skills ability to handle multiple priorities in an autonomous manner.

How to apply

Interested and qualified candidates can send to etjobs@wearealight.org before July 31st, 2021, COB.

Note

  • Please, indicate the position/title applied for in your cover letter and/or subject of the email
  • Applications will be reviewed on a rolling basis.
  • Only qualified applicants will be short listed and contacted.
  • Open to Ethiopian nationals ONLY

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——- NAGUSOO BIIR —  SOMALI JOBS————-

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