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Project Development Officer – Hargeisa, Somaliland

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  • Full-Time

Job Description

Vacancy announcement

Position Project Development Officer Starting date January 2022
Location Hargeisa, Somaliland Type of contract Fixed-term Contract
Contract duration 6 months renewable Security Risk Level Risky (3/4)
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries. More on www.acted.org
Country Profile
Number of projects 8
Number of areas 5
Number of national staff 128
Annual budget (EUR) 17 M €
Number of offices 5
Number of international staff 12
Position context and key challenges
 ACTED is supporting man-made and natural disasters-affected populations in Somaliland and other countries in the HoA region by delivering emergency aid and strengthening their resilience. Somalia and Somaliland has been experiencing recurrent humanitarian crisis for more than 20 years; ACTED teams have been deployed for over 10 years with ongoing relief programming being carried out in the North as well as in both countries, with an office in Hargeisa and coordination office for the HoA in Nairobi (Kenya). Projects are designed according to the populations’ needs and include activities related to water, sanitation and hygiene, food security and livelihoods, lifesaving cash transfer programmes, camp coordination and camp management, as well as shelter and non-food items activities. ACTED provided cash assistance to vulnerable households in order to improve their immediate access to food and other key household need. The cash provided households with autonomy to meet their specific needs. Also, ACTED implemented water, hygiene and sanitation (WASH) activities throughout Somali/Land including the construction and rehabilitation of boreholes, shallow wells and latrines in order to provide clean water to vulnerable households. Community engagement in the development of these projects ensures protection risks for women and girls when accessing WASH related services are mitigated. ACTED also distributed hygiene kits and conducted hygiene promotion throughout IDP sites in Baidoa, Kismayo and Sanaag. ACTED implemented Camp Coordination and Camp Management (CCCM) activities by providing capacity building for key community and camp governance stakeholders and by improving living conditions in IDP sites through site maintenance activities to reduce congestion and fire risks, as well as by installing solar lights.
Key roles and responsibilities
1. Fundraising

1.1 Context Analysis

a) Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;

b) Regularly conduct stakeholder analysis, in particular who does what and where (3W)

1.2 External relations

a) Maintain active and regular working relationships with donors

b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia;

c) Regularly update a directory of donors, international and local NGOs, other partners and stakeholders;

d) Contribute to the reporting to national and local authorities as required by ACTED registration/legal status in country;

e) In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings.

1.3 Fundraising and proposal development

a) Identify funding opportunities;

b) Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals;

c) Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators);

d) Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;

e) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;

f) Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals

g) Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.

1.4. Contracting

a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

b) Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.

2. Grant Management

2.1. Contract follow-up

a) Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;

b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.

2.2. Reporting

c) Participate in and take minutes of kick-off and close out meetings for each project

d) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;

e) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;

f) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;

g) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.

h) Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;

2.3. Partner Follow-up

a) Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;

b) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

3. Management and Internal Coordination

3.1. Staff Management (if any)

a) Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities;

b) Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity.

3.2. Internal Coordination and Communication

a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings

b) Ensure these meeting minutes are sent monthly to HQ;

c) Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.

3.3. Filing

a) File properly contractual project documents both in hard and soft copies;

b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

4. External Communication

a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

b) Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission

Required qualifications and technical competencies
Master Level education in a relevant field such as International Relations or Development

Project management experience (management, planning, staff development and training skills) in development programs

2-5 years previous work experience in a relevant position

Proven capabilities in leadership and management required

Excellent skills in written and spoken English

Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Ability to work well and punctually under pressure

Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

Additional monthly living allowance

Free food and lodging provided at the organization’s guesthouse

Transportation costs covered, including additional return ticket + luggage allowance

Provision of medical, life, and repatriation insurance

How to Apply
Please send, in English, your cover letter, CV, to jobs@acted.org


Expiration date: 10/11/2021



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