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Project Finance Officer, Mogadiscio, Somalia

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  • Full-Time

Job Description

Job Identification: 1284
Locations: Mogadiscio, Somalia
Posting Date: 10/11/2021, 02:37 PM
Apply Before: 10/24/2021, 02:36 PM
Degree Level: Advanced/Postgraduate Degree
Job Schedule: Full time
Agency: UNDP
Grade: NB4
Vacancy Type: National Personnel Service Agreement
Practice Area: Effectiveness
Bureau Regional Bureau for Arab States
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: Master’s Degree – 2 year(s) experience
Required Languages: Fluent in Somali and excellent knowledge of English and ability to communicate clearly in written and spoken English.

Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) in Somalia has been supporting the government’s efforts in effective implementation of the National Development Plan (NDP), which is aligned with the corporate Sustainable Development Goals (SDGs). In support of development plans outlined in the NDP, UNDP in collaboration with a wide range of stakeholders including government, multilateral agencies, private sector and civil society has been developing and implementing projects in its main thematic areas of Economic Growth and Employment, Democratic Governance, Rule of Law and Security, Human Development and Economics. These projects contribute towards achieving the overall national goal of socioeconomic transformation for poverty reduction, economic revival and societal transfer in a socially just and gender equitable manner. The UNDP Somalia Rule of Law (ROL) Portfolio has a number of projects and programmes which work through a joint approach with the United Nations Assistance Mission in Somalia (UNSOM) and the UN Country Team to strengthen collaboration, focus and coherence in the implementation of the Somalia Rule of Law Programme Priorities. The programmes include – Justice, Police, Security Sector Reform, Human Rights, Tolerance and Dialogue, Women Peace and Security. The overall programme size is about USD 15-18 million per year. The funding sources are multiple, including the MPTF and various bilateral sources. Under the guidance of the Rule of Law Portfolio Manager and direct supervision of the Portfolio Management Specialist, the Project Finance Officer is responsible for transparent utilization of financial resources and financial management (including financial reporting) of the Rule of Law and Security Portfolio. The Project Finance Officer oversees all financial activities for the Rule of Law portfolio. S/he will ensure the compliance of UNDP and the Government’s processes and procedures for all finance related activities. He/she analyses and interprets the UNDP rules and regulations and provides solutions to a wide spectrum of complex issues related to financial management, and control compliance within the team with the UNDP regulatory environment. The Project Finance Officer promotes a collaborative, client-oriented quality and results-oriented approach consistent with UNDP rules and regulations. The Project Finance Officer works in close collaboration with the operations teams (including administration, finance, procurement, and the Country Office Finance and Procurement Unit), in close coordination with the other staff in the programme and project teams and with UNDP HQs staff and Government officials. The projects are implemented through three payment modalities: direct implementation by UNDP and implementation through Letters of Agreement, where limited amounts of funds are transferred to the national partners as an advance and also direct payments are made to vendors. The number of individual financial transactions are large which requires a well-developed and rigorous control environment.
Duties and Responsibilities
Ensure effective and accurate financial resources management aligned with Country Office and corporate finance policies and adapts processes and procedures for the Rule of Law and Security Portfolio focusing on achievement of the following results:
  • Financial analysis and oversight for all resources under the portfolio.
  • Full compliance of financial activities, financial recording/ reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies.
  • Successfully manages ROL financial support by provision of advice on strategies, policies and plans affecting ROL financial management based on business principles. Proper planning, expenditures tracking and reporting of financial resources in accordance with UNDP rules and regulations;
  • Proper management of the contributions management business process and accounting for contributions to ensure that the money due to the ROL Portfolio is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation;
  • Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff of the results of the investigation when satisfactory answers are not obtained;
  •  Ensures the financial integrity of the ROL Portfolio through appropriate controls and reporting structures; manages the ROL Portfolio audit exercise; follow up on necessary training and orientation;
  • All financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
  • Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues;
  • Control of the Accounts Receivables for projects in the UNDP ROL Portfolio and maintenance of the General Ledger;
  • Timely identification and recording of receipts for income application;
  • Prepare budgets and budget revisions as required and manage the project budgets on regular and timely basis.
  • Update and initiate processing of project financial entries in ATLAS; ensure transmission of project financial data for inclusion in ATLAS  Review of financial reports from partners and sub-contractors.
  • Preparation and or review and certification of non-PO vouchers in ATLAS.
  • Creation of requisition in ATLAS for project inputs, making budget checks on ATLAS for requisitions, POs and vouchers.
  • Maintenance of internal expenditures control system which ensures that vouchers processed are matched and completed transactions are correctly recorded and posted in ATLAS.
  • Reconcile the records of payments with activities and recommends new disbursements.
  •  Provision of researched information, reports for audit exercises.
  •  Proper control of supporting documents for UNDP payments.
  •  Monthly Budget Vs Expenditure analysis and expenditures tracking in accordance with UNDP rules and regulations
  •  Support to ROL team for NEX reporting requirements, and advances
  •  Full compliance with UN/UNDP rules, and policies of financial activities recording/ reporting systems; follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  •  Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
  •  Assesses the capacity of national counterparts, develop capacity building plans and implement them through mentoring, trainings and workshops.
  •  Synthesis of the lessons learnt and best practices in the project regarding financial management.
  •  Sound contributions to knowledge networks and communities of practice.

Results/Expected Outputs :

Effective management of the ROL portfolio budgets and finance processes.

 Institutional Arrangement

The Project Finance Officer will work under the direct supervision of the Project Management Specialist. All work will be undertaken in coordination with other Rule of Law team members as well as in coordination with relevant UNDP CO colleagues, and the government and other partners.
People Management
Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
Fundamental knowledge of own discipline
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Research and analysis and making recommendations on management systems
Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Monitoring of financial data and systems Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
AAFT is required
Required Skills and Experience
Min. Academic Education Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field Min. years of relevant Work experience 
– minimum of 2 years of relevant experience in similar position is required with an advanced university degree. 
– Required skills and competencies
– 2 years of relevant experience at the national or international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments.
– Experience in the usage of computers and office software packages, and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft.
– Experience of accrual accounting, IPSAS or IFRS is highly desirable
Required Language(s) (at working level): Fluent in Somali and excellent knowledge of English and ability to communicate clearly in written and spoken English.
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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