Senior Finance Officer – Mogadishu, Somalia
- Job category: Accountant/Finance/Budget Affairs
- Post date:14 Sep 2021
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Senior Finance Officer – Mogadishu Office
Job Title: Senior Finance Officer
Reports to: Assistant Country Financial Controller (ACFC)
Direct Reports: None
- Finance team various Concern Offices
- Programme/Project Managers
- HR and Logistics
Job Location: Mogadishu
Contract Details: 1 year, Renewable.
Job Purpose: Under the direct supervision and guidance of the ACFC, provide an effective support for the smooth running of the Somalia Programme finance functions in compliance with Concern Worldwide’ s financial policies and procedures. You are required to focus on ensuring that the programme accounts are properly maintained, accurately reported and on timely manner. The performance of this role will require flexibility and excellent time management skills to achieve expected results (job objectives).
Main duties & Responsibilities:
- Review all payment requests to ensure that expenditure are properly coded, properly approved and supporting documentation adhere to Concern and donor requirements
- Liaise with the cash facilitator for payments to suppliers, partners, and staff upon receiving duly approved payment requests.
- In the absence of the ACFC, counter sign payment orders (cheques), ensuring the signing is in with the approved delegated authority.
- Maintain a reconciliation for Cash Facilitator payments/account
- In consultation with the ACFC, manage and check thoroughly money transfer requests by the programme to HO (Dublin) for reimbursement of cash facilitator’s claim, suppliers’ invoice.
- Upon receiving payroll details from the HR, arrange subsequent transfer of salaries into individual bank accounts of staff members of Mogadishu & Baidoa offices.
- Receive month end cashbooks of Mogadishu and Baidoa offices by latest on the 3rd day of the following month, carry out further checks for errors and submit to Nairobi office by latest on 5th of the same month for posting into the system after consulting with the ACFC.
- Review cash balances and sign off the cash count sheet on weekly basis
- In consultation with relevant budget holders, prepare monthly cash projection and submit to the ACFC on the 25th of each month. Ensure that Concern receives funds required from HQ for its day to day operations and in a timely manner
- Address queries arising from programme sectors/locations (Mogadishu and Baidoa relating to payments (e.g. delayed payments and payment of wrong amount, etc) and take a corrective action
- Liaise with logs and ensure up to date asset/inventory register are maintained for all assets to safeguard Concern properties from loss and misappropriation and submit to the ACFC on quarterly basis.
- Review transport usage template (vehicle log sheet) and submit to Nairobi office by the end of each month for use of cost allocation purposes.
- Provide exchange rate used for the month by the various programme sub-offices to the Nairobi based
- Ensure that time sheets are received from programme staff by the fifth of each the following month.
- Organize and facilitate the delivery of all financial documents (folders) to Nairobi on quarterly basis.
- Provide backup support to the department when the other finance staff are on leave
- Liaise with HR department and obtain an updated list of the programme staff on quarterly basis.
Donor Grant Management & Financial Reporting;
- Coordinate the financial aspects of grants assigned to you ensuring that both donor and Concern policies and procedures are adhered to
- Participate in the annual budget process and subsequent budget revisions by assisting budget holders complete and submit their programme budget to finance on timely basis
- Ensure all financial and accounting aspects of project operations are handled properly; strong internal control system is in place, accurate and on time submission of financial reports and invoices to respective donors where applicable
- Prepare monthly financial reports/invoices for the project using template provided and share the same with the respective managers on a timely manner ensuring that the expenditure meets the donor requirements and it’s fully supported
- Where the donor requires hard copy supporting documents, scan and review all the financial supporting documents of donor project related expenditure to ensure accuracy and completeness before sharing with the Donor
- Closely monitor the project/grant budget vs expenditure incurred and advise the respective teams and the ACFC on the appropriate action to be taken to address the discrepancies noted if any
- Maintain proper records of donor grants assigned to you.
- Be the focal point for donor grants assigned to you during project audits or expenditure verification and ensuring that the required information and documentations are provided as and when requested
- Assist the Country Financial Controller in the process of obtaining explanations on variances between budget and actual spending and or income for grants assigned to you.
- Coordinate with the relevant programme staff and ensure that Donations in Kind received during the period are accounted for in line with Concern guidelines
- Undertake any other appropriate tasks that may be requested by the Assistant Country Financial Controller/line manager from time to time
- Ensuring the non-disclosure of any information acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization except in normal execution of the above duties.
- Ensuring strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorized personnel only.
- Ensuring strict adherence to Concern Somalia Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times.
- Ensuring, along with all staff, that all activities are implemented and managed in a transparent participatory manner and in line with Concern Worldwide policies and procedures.
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
- Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
- Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.
Concern’s Code of Conduct (CCoC) and its associated policies;
- Adhere to the standards of conduct outlined in the (1) Programme Participant Protection Policy; (2) Child Safeguarding Policy; and (3) Anti-Trafficking in Persons Policy.
QUALIFICATION AND EXPERIENCE:
- A degree in Commerce, Finance, Accounting or related field
- CPA, ACCA or equivalent Accounting or Finance certification
- At least five (5) years’ experience in financial and grants management in an INGO with at least three (3) years’ experience in a senior position. Must have experience in managing Donor funded projects
- Proven financial management skills – excellent project management, accounting and expenditure verification attention to detail
- Good interpersonal and communication skills
- Commitment to working in a team
- Good organizational skills and ability to multi-task
- Advance knowledge and experience of using Excel is MUST
- Ability to work independently with limited supervision
- Flexible, adaptable and patient
This job description is not exhaustive and may be revised by the line manager from time to time.
How to Apply;
Interested candidates, who meet the above requirements, should submit their applications (cover letter, updated CV and contacts of 3 professional referees) by email to firstname.lastname@example.org with the subject title “Application for Senior Finance Officer” by Saturday, 25th September 2021.
ONLY shortlisted candidates will be contacted for the written test and interview.
Female candidates are strongly encouraged to apply
Code of Conduct and its Associated Policies;
Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
——- NAGUSOO BIIR — SOMALI JOBS————-
Facebook Group: https://www.facebook.com/groups/somalijobs
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