Senior Grants Officer: Budget and Compliance – Mogadishu, Banadir, Somalia
- Job category: Accountant/Finance/Budget Affairs
- Post date:15 Oct 2020
- Job expires in: 3 days
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Job Title: Senior Grants Officer: Budget and Compliance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Mogadishu, Somalia
Summary of Responsibilities: Reporting to the Grants Coordinator, this position will provide high level grant and budget management for the IRC Somalia Grants Unit. The IRC Somalia Grants Unit acts as the formal coordination point between IRC departments, including programs, operations, finance, and global headquarters. This position will also liaise between the regional office and Somalia program with regards to grants strategy, compliance, capacity building and implementation of the IRC Somalia SAP.
Within this Grant Unit, the Senior Grants Officer will primarily oversee the budget management of the IRC Somalia portfolio and support the Grants Coordinator with budget management.
This includes leading standard grant specific meetings, reporting, and budget monitoring, as well as, implementing partner communications. Organization, flexibility, leadership, and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.
Purpose of the Role
The Senior Grants Officer – Budgets and Compliance works supports the Grants team by managing the day-to-day budget development and monitoring to ensure that budget and spending issues are immediately attended to and ensures that donor budgets are prepared in accordance with IRC and donor requirements and are submitted on time. (S)He will develop budget management tools and conduct trainings to improve efficiency, donor reporting and compliance.
1. Budget Development and Management
Act as focal point for new budget preparations for the country program. Under the guidance of the Grants Coordinator and in coordination with Financial Controller, prepares budgets for new proposals and revises existing budgets, creates templates and tools for grant budgeting ensuring that all costs are covered and are not under/over budgeted in addition to ensure accurate use of IRC and donor budget formats.
Coordinate processes and communications with all program/department budget holders to monitor and revise budgets throughout the year and life of projects. Work with programs and grants units to streamline internal processes to deliver more efficient, more effective, and more useful reports and analysis
Prepare monthly Budget versus Actual (BvA) reports as per donor format on a monthly/regular basis for all active grants and distribute to the budget holders on time.
Prepare and update spending plans and costed workplans for all active grants in conjunction with designated budget holders. Reviews budget spending and advises relevant staff on spending status. Requests feedback on all over/under spending.
Participate in regular Project Cycle Meetings including Grants Opening, regular BVA/Grants review, closure meeting etc.
Liaise with Finance Department to ensure that financial reports are accurate, donor compliant and submitted on time.
Work with Finance and Senior Management to monitor staff access and use of the BvA System.
Support the development of templates and SOPs related to budget management
Assist the sector coordinators on special projects requiring financial analysis.
Provide training and orientation to staff on budget management processes, systems, and best practices.
2. Compliance and Grants Management
Liaise with NY and European based Awards Management Unit, Regional Unit and technical units to ensure internal standards are met and are donor compliant.
Ensure that all grants are implemented in compliance with the relevant donor regulations and that all grant-related information is fully available to country program staff.
Manage all reporting deadlines, coordinate and consolidate report as necessary to ensure documents are of the highest quality and in line with donor requirements.
Ensure that guidance is followed for Project Cycle Meetings both within IRC, and with partners, including preparation of all necessary materials, follow-through, taking a lead as necessary.
Keep hard and soft grant files up to date; create and manage opportunities on the IRC grant management system OTIS.
Assist with the sub-partner budget management process in accordance with IRC’s sub award management process PEERs.
3. Information Management and Capacity Building
Respond to information requests from field staff and other partner organizations.
Support in the preparation of information and communication materials, such as fact sheets, contributions to the IRC’s global communications and other documents as needed
Maintain comprehensive electronic files for Programs teams to have access to relevant records.
Perform over relevant duties as assigned by Senior Management Team to assist the country program in implementation of the Strategy Action Plan
Maintain close communication and positive working relations with partners
Adherence to IRC policies and procedures is required
At least 4 years of total experience with minimum 2 years of work experience in humanitarian or development programs/industry in Finance and/or Grants department with specific budget development and management skills
Audit experience for public sector /NGO’s or Global fund LFA experience will be an advantage
Competencies: Knowledge, Skills & Abilities
Knowledge of OFDA, UN, DFID, ECHO, EuropeAid, SIDA etc. budgeting requirements, budget management and financial reporting.
Required to be able to function comfortably in a complex work environment, under pressure whilst prioritizing multiple tasks.
Good supervisory, time management and interpersonal skills.
Excellent computer skills.
Required to be able to work under minimal supervision.
Demonstrable understanding of project planning and project cycle management.
Ability to build good working relationships and work effectively with program, field staff and HQ from a distance.
High-level of knowledge and practice with Excel.
This job requires strong analytical skills to be able to make logical and strategic budget decisions.
Required to be able to communicate properly (written and verbal) in English
Standard of Professional Conduct
IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, and Accountability. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.
Gender Equality & Equal Opportunity
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
We are an equal opportunity employer and value diversity at our organization. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Are you ready to join the most dynamic team?
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