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Temporary Finance Assistant –Accounting & Cash Management – Bossaso, Puntland, Somalia

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Job Description

TITLE: Temporary Finance Assistant –Accounting & Cash Management

TEAM/PROGRAMME: Finance LOCATION: Bossaso, Puntland
GRADE: 5 CONTRACT LENGTH: 3 months With possible extension subjected to good performance and funding availability  

Level 1:  the role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.


 The role of the Finance Assistant is to manage the receipt and disbursement of funds and maintaining accurate financial records and supporting the programme in Bossaso Office.


Reports to: Finance Officer – Bossaso


Save the Children has a unified presence in Somalia and Somaliland since January 2010 and is working in the thematic areas of education (including skills training for youth), child survival (health, nutrition & livelihood), protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South Central Somalia with a current staff complement of approximately 350 staff and current expenditure of USD 30 million each year.

Number of direct reports: None


¨     Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers

¨     Collect funds and make various payments as per the authorization and approval of Budget Holders and in accordance with Save the Children’s financial management policy in the absence of the Cashier.

¨     Distribution of field payments and ensuring that all necessary information and documents are provided before payment is made.

¨     Support and Facilitate all field payment for the Office and check the documents before the it is paid

¨     Manage cash balances and transfer in all related projects to ensure that sufficient balances are maintained for ongoing activities while preventing high cash closing balances.

¨     Preparation of Floats and subsequent follow up and ensure timely clearance of outstanding floats and inform the Accountant on long standing floats regularly in emergency.

¨     Maintain balances on the cheque stub and advise the Finance Officer when there is need for cash replenishment.

¨     Ensure full compliance of financial transactions with SCI rules, regulations, policies and recording and reporting systems

¨     Ensure proper files are maintained and well secured in the Finance Department to enable a complete audit trail from the Agresso FMS accounts records to supporting documentation and vice versa.

¨     Prepare the Petty cash GLACOS, input the data on daily basis and share with the Accountant on daily bases for further review

¨     Carry out weekly, monthly and spot cash counts with senior managers in reconciliation to the actual balances in the reports.

¨     Ensuring prior approval from relevant senior managers, where necessary send cash to the field (cash replenishment and other requests) by the approved means and ensures receipt of remittances.

¨     Make sure that expenditures have been coded to the correct grants and have been approved by the relevant budget holders within the SOD limit. Make sure only payments approved in line with the SOD can be released for payments.

¨     Make sure that cash management thresholds and cash hours are followed all the time.

¨     Reconcile the outstanding float and make necessary follow up for any floats before outstanding beyond the limit.

¨     Responsible to despatch all cash paid to the suppliers and beneficiaries in Garowe and ensure receipt of receipts/remittances.

¨     Maintain optimum cash balances and advise the Accountant/Office Manager when there is need for cash replenishment.

¨     Maintain and update cash book and perform daily cash reconciliation for all currencies.

¨     Keep custody for the cash in hand and the cheques into the cashbox. Perform physical checks all the time.

¨     Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.

¨     Perform any other related duties as required and assigned by the line manager.


Applying Technical and Professional Expertise

·      Makes decisions based on professional expertise and experience without deferring unnecessarily to others

·      Shares knowledge and best practice on technical solutions so that others can make best use of that expertise

·      Actively seeks new ways to develop the application of technical and professional standards within the team 

Delivering Results

  • Delivers timely and appropriate results using available resources
  • Takes responsibility for their work and its impact on others
  • Plans, prioritizes and performs tasks well without needing direct supervision
  • Understands the link between their work and the organization’s objectives

Working effectively with others

  • Actively listens to new and different perspectives and experiences of those they work with
  • Proactively supports team members and trusts their capabilities
  • Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups

·      Clarifies their role and responsibilities within the team to maximize impact


¨     Minimum 2 years proven work experience in cash management within a busy working environment such as financial institutions, local NGO’s or INGOs

¨     Bachelor Degree of Business Administration/Economics

¨     Computer skills especially in Ms Excel/spread sheets and Ms Word

¨     Cash Management (handle, disburse and recording all transactions)

¨     High level of integrity and ability to work as part of a professional team

¨     Ability to work under high pressure to meet tight deadlines

¨     Supportive personnel management style

¨     Good communication and interpersonal skills

Desirable requirements

¨     Working knowledge of Agresso accounting package

¨     Previous work experience with INGOs


We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Protection Policy and organizational Code of Conduct.


Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to. 

Date of issue:   23th May 2021       Author: Finance Manager 




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