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Terms of Reference for The documentation of Global Parntership for Education funded programs in Somalia (Hirshabelle, South West, Galmudug, Jubbaland and Benadir)

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  • Post date:21 Apr 2021
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Job Description

Terms of Reference for

The documentation of Global Parntership for Education funded programs in Somalia

Assignment by Save the Children / Ministry of Education, Culture and Higher Education – Federal Government of Somalia
Assignment   Production of short video’s, photographs and collection of human interest stories for the GPE program
Location of the Assignment

 

All of Southern States of Somalia (Hirshabelle, South West, Galmudug, Jubbaland and Benadir)
Time frame for the Assignment 6 months
Date 4th May-021
Document submission email CSS.LOGISTICS@savethechildren.org
BACKGROUND:
The Global Partnership for Education (GPE) supports close to 70 developing countries to ensure that every child receives a quality basic education, prioritizing the poorest, the most vulnerable and those living in countries affected by fragility or conflict. GPE mobilizes financing for education and supports developing countries to build effective education systems founded on evidence-based planning and policies.In Somalia, the GPE funded program is designed to implement the Somali Government’s education sector priorities focusing on the pre-primary and primary education subsectors. The program aims to improve the equitable access to education, improve the quality of education outcomes for all Somali children and strengthen the education system capacity for better service delivery.
PROGRAM OBJECTIVES:
The GPE program objectives are:

·       Improving equitable access to education;

·       Improving the quality of education outcomes for all Somali children;

·       Strengthening the education system capacity for better service delivery.

The program focuses on the pre-primary and primary subsectors and is designed to implement the Government of Somalia’s education sector priorities. The program is implemented by two Grant Agents (Save the Children and CARE) and several implementing partners (Concern Worldwide, ALIGHT, ADRA and DAN). The program is also implemented directly by the Federal Government of Somalia’s Ministry of Education, Culture and Higher Education as well as the Federal Member States Ministries of Education (Hirshabelle, South West, Galmudug, Jubbaland and Benadir).

OBJECTIVE(S) OF THE ASSIGNMENT:
The Ministry of Education, Culture and Higher Education (MOECHE), together with its Grant Agent Save the Children would like to document, through visual content (videos, photos and stories) the successes, best practices, impact, innovation and lessons learnt of the GPE program in Somalia. The content will reflect on the breakthroughs made in line with the program change objectives and outcomes outlined in the programs design.

The specific objectives of this assignment include:

  1. To capture the impact, success, innovations and lessons learnt of the GPE program and produce high quality photographs, creatively written human interest stories and short videos of the partners, communities, process, activities and context showing the impact of our work to children and their families for the use in publications, websites and any other purpose SC deems appropriate for the promotion of this and other relevant activities
SCOPE OF WORK
Using the high quality/latest technology, the consultant will bring the stories, images and videos of the work funded by the GPE programs bringing into forefront systems reform achieved, beneficiaries reached, programs innovations etc by exploring interactions and interviews with the project beneficiaries and key stakeholders including government officials at federal and state levels. The consultant should link together and tell a cohesive story across the programs capturing the wider picture across the various programs elements. Childrens voices must be featured in the storyline, and their experience shared.

Specifically the consultant shall:

·       Undertake desk review of programs documents including proposals and reports to identify key areas of programs successes

·       Develop storyboards, scripts and storylines for all the materials to be produced

·       Visit the project sites and interact with the local communities and authorities who’ve been implemeting the programs

·       Document programs impact, success, best practices and lessons learnt through videos, photos and creatively written stories

·       Interview key program stakeholders

·       Produce final high quality videos, photos and stories to be presented to programs partners, donors and stakeholders

The consultant will be provided with all the programs documents and will be briefed thoroughly on the programs and on the Federal Government of Somalia and Save the Children’s child safeguarding requirements. She/He will sign a child safeguarding policy prior to commencing work. While undertaking this assignment, the consultant will be expected to follow Ministry of Education, Culture and Higher Education, Save the Children and GPE media and communications guidelines

DELIVERABLES:
  1. Provide a draft schedule of the implementation of the assignment to MOECHE/Save the Children ahead of the assignment (with division of tasks and time lines).
  2. Two (2) 3 – 5 minutes long video showing the success, lessons learnt, innovation and the impact of the target GPE programs through voices of beneficiaries [children], program stakeholders and the government.
  3. Five (5) videos of one minute duration highlighting the success of the GPE funded Regular Accelerated funding and COVID19 response programs focusing on systems reform and the impact of the programs on beneficiaries.
  4. 12 success / human interest stories written from first person point of view with government stakeholders and key program beneficiaries including children.
  5. Five feature stories on how the program has innovatively used government systems and process strengthening in country systems and what this means for the future development program implementation using in country systems. The feature story will be shared on online platforms and with the global media for publication.
  6. 150 well edited and well captioned photos in Jpeg format- at least 4MB in size/quality. The photos should clearly show different activities of the programs.
  7. Present final videos in English with Somali translations/subtitles.
  8. Stories should include how the program has adopted to support the target communities on the COVID-19 pandemic.
  9. Signed consent forms for each person who appears prominently in shot. For group shots please refer to Save the Children image guidelines – you do not necessarily need a consent form for individuals in a group/ crowd shot. When all is done make sure to leave behind a form for the individuals in the story or photograph, in case the subject need to contact Save the Children if there should be any concern.

Upon the completion of the assignment, the service provider will be expected to submit footage, photos and any other documents created within the assignment to MOECHE/Save the Children. This includes but not limited to original copies of the consent, project files in FCP or Adobe format and all text in word document version including transcript of interviews conducted during the assignment.

Final content procuced MUST follow MOECHE/Save the Children/GPE branding guidelines and quality standards

TARGET AUDIENCE
The main target beneficiaries/audience of this documentation is;

  • Key stakeholders including Ministry of Education, local communities, consortium partners, donors, sector partners.
METHODOLOGY
  • Engage persons with good background and skills in documenting and demonstrating programs achievements
  • Make use of available data including reports and assessments done by the programs
  • Interview programs beneficiaries including children, stakeholders and implementing teams
  • Travel to the field to meet programs beneficiaries and stakeholders including relevant government departments supported by the programs.
LEAD TEAM
Director of the GPE Program, in consultation with technical teams will be responsible in leading and overseeing this assignment. The ACCM team will support the process technically and provide clear map for capturing required data in an accessible manner. The programs team will provide support in identification of key areas of documentation, respondents, stakeholders, locations, and share available data including reports and success stories. The MEAL team will help in providing secondary and primary data and the process of reviewing the facts and figures of the documentation.
OWNERSHIP
  • The videos, photos and stories as well as all raw footage filmed for this assignment is the sole property of the MOECHE/Save the Children.
  • Branding and credits- all documents will carry the branding and credits of the government, Save the Children and the GPE.
REQUIREMENTS / SELECTION CRITERIA FOR THE CONSULTANT:
  1. At least four years of experience in documentation, videography and photography production in Development and Humanitarian contexts.
  2. Latest equipment in video-photography documentation
  3. A strong creative vision and styling that appeals to a global audience, with experience in capturing and editing videography for international consumption.
  4. Samples of previous work undertaken by the consultant as proof of creative vision and style.
  5. The consultant is expected to cover their own insurance costs.
  6. Ability to work at Save the Children offices and it’s programs partners as required to meet the expected deliverables
  7. Applying firms are expected to have presence (teams) in Southern States of Somalia
APPLICATION PROCEDURE:
Applicants are required to submit the following:

·       A technical proposal: Letter of Interest, stating why you consider yourself/your firm suitable for the assignment

·       Firm/company registration and profile on handling related assignment

·       Personal CVs for individual consultant highlighting qualifications and experience

·       Contact details of referees which shall be organizations for whom you have produced films or documentaries.

·       Proof of previous experience for similar assignment, please attach previous signed stamped contracts.

·       Financial proposal indicating consultancy fee and a breakdown of expenses (unit price together with any other expenses) related to the assignment.

·       Both technical and financial proposal shall not exceed five pages

Please send the full required documents to the email; CSS.LOGISTICS@savethechildren.org with the email subject as “The documentation of Global Parntership for Education funded programs Southern states.” Deadline for submission is 4th May-021 at 10:00AM.

 

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