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TERMS OF REFERENCE FOR UNDERTAKING BASELINE SURVEY FOR SOS CV SOMALIA MULTI SECTORAL EMERGENCY RESPONSE TO THE HUMANITARIAN CRISIS IN SOMALIA AID PROJECT IN BANADIR AND LOWER SHEBELLE, SOMALIA.

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SOS CHILDREN’S VILLAGE SOMALIA PROGRAMME

TERMS OF REFERENCE FOR UNDERTAKING BASELINE SURVEY FOR SOS CV SOMALIA MULTI SECTORAL EMERGENCY RESPONSE TO THE HUMANITARIAN CRISIS IN SOMALIA AID PROJECT IN BANADIR AND LOWER SHEBELLE, SOMALIA.

Project Name

Multi-sectoral emergency response to the humanitarian crisis in Somalia

Target location

Banadir and Lower Shebelle Areas

Project goal

Support the commitment of Somalia federal and state authorities in managing the ongoing emergency on the health and social protection issues.

Improve the status of maternal and child health and ensure adequate levels of protection for women, children and IDPs in the area of the project implementation

Project outcome

R1: increased access to essential preventive, curative, and emergency health services for pregnant mothers and victims of sexual and gender-based violence.

R2: improved coverage of quality services for infants and children.

Direct beneficiaries

38,370 direct beneficiaries

Key partners

AICS Technical support SOS Italia

Project lifespan

12 months

Support office

Local office in Banadir

Baseline purpose

The objective of the baseline survey is to establish the benchmarks as per the program logical frame indicators, which will provide a pre-intervention situation that will eventually be used for tracking and assess project performance and progress

Primary method

  • A quantitative survey from ___ targeted children and parents
  • Qualitative interviews with key partners
  • Document review including relevant secondary data
  • Other methods proposed by the consultant and endorsed by SOS CV Somalia

Baseline start and end date

November 1st  – November 25th 2020

Anticipated baseline report release date

25th October 2020

  • INTRODUCTION

This Terms of Reference serve as a request for proposals from individual consultants who are interested in conducting a baseline survey for SOS CV Mogadishu for the project titled “PRO-Children; Protection and promotion of maternal and child health in response to the emergency in Banadir and Lower Shebelle region, Somalia” financed by AICS and managed by SOS CV Italy (lead applicant) in partnership with SOS CV Somalia (implementing partner). Details regarding the contents of proposals and submission procedures are explained herein.

SOS Children’s Villages Somalia (SOS Somalia) is a member of the International SOS Children’s Villages Federation and was established in 1985 in Somalia as a local organization to provide support to children and adolescents who have lost parental care or at risk  of losing parental care. Its operational capacity in Somalia is ensured by registration with the national authorities. SOS Somalia is currently active in the project sites in the Banadir, lower Shabelle Bay and Bakool regions. Its main sectoral area is the health and protection of children. Since the opening of the first children’s village in Mogadishu in 1985, to provide alternative family care for children who have lost their parents’ care, SOS Somalia has continuously expanded its programmes in childcare by providing medical care, education, youth care, job placement and developing emergency programmes in Somalia. SOS Somalia has provided assistance to vulnerable communities in Somalia without interruption..

1.1 Context of the programme

At present, the humanitarian situation in Somalia is worrying because of the possible risks of famine. FSNAU predicted in its Outlook on Food Security in Somalia from October 2019 to May 2020 that more than 2 million people would face a humanitarian crisis (Phase 3 IPC) in the absence of adequate humanitarian assistance between October 2019 and January 2020.

Based on nutritional analysis and projections conducted by FSNAU and partners in June and July 2019, it was also estimated that more than 1 million children under the age of five would probably suffer from acute malnutrition at the end of June 2020. This figure includes nearly 200,000 severely malnourished children. The prevalence of Global Acute Malnutrition (GAM) remains critical, exacerbated by a high incidence of disease and limited access to livelihoods. Current estimates across the country indicate that 1 in 10 children under the age of five are severely malnourished at 13.8 percent considered to be high at the new Global Acute Malnutrition (GAM) prevalence thresholds.

Poor nutritional conditions are the result of conflict, political instability, displacement and changing climatic conditions that continue to put enormous pressure on access to basic services. This includes suboptimal access to health services, poor child and pediatric care practices, seasonal food insecurity, limited access to drinking water and poor hygiene practices. Similarly, poor access to health services hampers community welfare in the project’s target locations, with WHO estimating the infant mortality rate in Somalia at 119 per 1000 live births. The perinatal mortality rate is estimated at 81 per 1000 live births, with neonatal deaths accounting for more than half of these. The high perinatal mortality rate is mainly due to low quality maternal health services (including obstetric emergency services), the conditions of the reference system and the reduced quality of prenatal and perinatal health services resulting in underweight or premature births or birth injuries.

In addition to quality, the coverage of reproductive health services in Somalia is also low. Prenatal care coverage is 26% and the number of basic emergency obstetric care facilities (EmONC) is 0.8 per 500,000 inhabitants lower than international standards, while only 33% of births are attended by qualified personnel. Improving the quality and coverage of reproductive health services together with strengthening the reference system is necessary to reduce the high incidence of maternal and child death.

Communicable diseases are also a major public health concern. Overall, in Somalia, the diseases that caused the highest morbidity were acute respiratory infections (ARI) and acute diarrhea (AWD). Suspected measles cases in Somalia decreased after a mass measles vaccination campaign conducted in early 2018. However, the number of suspected cases has started to increase and another mass vaccination campaign is currently underway.

In the areas of implementation of the proposed project, SOS Somalia conducted a needs assessment in June 2020. Based on this assessment, it was found that in the Afgoye corridor, essential reproductive and maternal and child health services are deficient partly due to the limited presence of qualified childbirth personnel, but also due to inadequate family planning and the lack of appropriate implementation of HIV transmission prevention measures from mother to child (PMTCT). According to this analysis, the lack of quality health services in Lower Shabelle has a significant impact on the humanitarian situation. For example, there is no health centre in Xawo Abdi and this situation has adverse effects especially on the health of internally displaced persons (IDPs) communities. Furthermore, women of reproductive age do not have access to maternal health centres with free services and therefore most of them go to Mogadishu to seek the necessary services. To address this situation, SOS Somalia has carried out a project entitled “SHArPEN Somalia Health, Nutrition and Protection” in the Afgoye corridor since 2018. The project proposes an integrated approach to child protection, health and nutrition. In the Afgoye Corridor, existing community-based child protection facilities and child-led groups together with health facilities act as reference structures for all aspects of emergency protection, health, psychosocial well-being and integration. The project works with already established community structures, including Child Protection Committees and child-laden spaces.

1.2 Programme overview

The project presented implements an integrated approach aimed at ensuring the health and psychosocial well-being of the child and mothers while carrying out training and awareness-raising actions on issues related to child protection. Attention is also given to strengthening the capacity of local administrations to effectively monitor the services provided. In this sense, the project approach is part of the emergency intervention models provided for in the “Guidelines for bilateral humanitarian aid initiatives” of AICS. In particular where humanitarian relevance is recognized to LRRD interventions that combine purely emergency needs with development issues in order to accompany the process of building national institutions and resilient local communities while ensuring the sustainability of the action undertaken.

In this sense, this approach also reflects the approach of AICS’ “three-year 2017 – 2019 programming and guidance document” which encourages the adoption of an LRRD-based approach. The areas of thematic intervention envisaged in the proposed project are also in line with this latter AICS policy documentation. In fact, the theme of health protection, in its two main declinations of preventive and curative health, is central to the policy orientations foreseen in that document. In particular, the project will address the issue of maternal and child health by providing assistance to local health authorities in providing life-saving health services such as those aimed at dealing with obstetric emergencies. Preventive health is also central to the action of the proposed project. It aims to increase access to and improve the quality of prenatal visits in order to identify problem pregnancies at an early stage.

In addition, the project will provide support to national health authorities in carrying out the primary vaccination campaigns, thus also focusing on the prevention of infectious diseases. Finally, the project focuses on the theme of appropriate cognitive and behavioural development of the child by strengthening its resilience to emergency shocks as provided for by the Somalia National Development plan 2020-2024. The operational approach at this time is inspired by the AICS “Guiding Principles on Global Health”. The project’s target group, women and children in particular from IDP communities, are among the targets defined by AICS’ ‘East Africa Operational Guidelines’.

1.3 Timing of the baseline survey

The baseline survey will take place between November 1st – November 25th 2020.The duration of the assignment will be 25 days, including travel days. This will exclude the number of off-days and holidays. Timeline can be adjusted after mutual agreement.

2. OBJECTIVES OF THE BASELINE SURVEY

2.1. Overall objective

The main purpose of the baseline survey is to establish the benchmarks as per the program logical frame indicators, which will provide a pre-intervention situation that will eventually be used for tracking and assess project performance and progress. In addition, to provide benchmarks for future comparison of the effectiveness of the program’s integration.

2.2. Specific objectives

  • Assess the living conditions of the target community and their access to basic services: this should be measured as people’s access to healthcare, Nutrition, WASH education, protection, and basic household assets (based on the Multidimensional Poverty Index).
  • Identify the priority health service needs/gaps of people in the area;
  • Recommend pragmatic strategies to address the identified priority needs and gaps. 
  • Determine existing services available to support victims of abuse and particularly sexual abuse in Banadir and Lower Shebelle region and identify strategic recommendations- at individual, family, community, government and other institutional levels to support to reduce sexual abuse.
    • Geographical Coverage and Targets

SOS Children’s Villages Somalia will carry out the project directly in two districts in the Banadir region, namely the district of Heliwa and the district of Deynile, in particular the center of Garasbaley and a district in Lower Shebelle region, the district of Afgooye.

2.3. Desired results

The potential consultant will be expected to complete the assignment in 25 working days (including development of study protocol and implementation plan/timeline, literature review, inception report, development and pre-testing of data collection tools/instruments, training of assessment team, data collection, analysis, validation and report writing).The consultants will be responsible for the following deliverables:

  • An inception report with tools and proposed methodology and approach for the survey
  • Electronic files with raw data sets
  • A draft report that addresses the expectations stipulated in the objectives of the baseline survey
  • Final evidence-based report as per the objectives stipulated in the baseline survey TOR
  • Presentation of the final results of the baseline survey to the stakeholders
  • Final report
  • WORK PLAN

Stage 1: Prepare

The consultant will prepare a plan that will operationalize and direct how the whole exercise will be carried out. SOS Children’s Village Somalia staff will be involved in providing input into design and review of tools, workshop agenda, and the report. The work plan will clearly describe the timing for:

  • The development of baseline tools
  • Baseline design workshop with stakeholders
  • Recruitment and training of research assistants including pretesting
  • Fieldwork (data collection and analysis)
  • Report writing and dissemination of results.

Stage 2: Conduct

The consultant (s) will design and conduct the baseline survey and set out the benchmarks according to programme indicators taking into account regional variations and integration with other programmes. The consultant will also present the findings to SOS CV Somalia National Director, National MEAL Coordinator, National emergency response Coordinator, National Program Manager, IPD manager, Area Manager, IACS Reps technical team and to theGrant Manager, Project Manager and IPD Manager of SOS CV Italy and other stakeholders. The consultant shall have to carry out the following and other specific activities during the baseline survey process:

  • Review of key documents that include the proposal documents, Project proposal, MEAL plan, and work plan.
  • Design of baseline survey tool.
  • Produce an inception report with a detailed work plan and methodology to be used with respect to the quantitative household survey, provide a description of how data will be collected including the sampling frame, data sources, analysis plan and drafts of data collection tools such as questionnaires.
  • Develop an implementation plan for qualitative data collection including tool such as Key Informant Interview guides
  • Collaborate with SOS Children’s Village Somalia on putting the baseline survey tool on Android phones or tablets
  • Conduct training of enumerators and supervisors.
  • Conduct field data collection.
  • Discussion with SOS Children’s Village Somalia on initial results report on baseline survey.
  • Conduct a final presentation in collaboration with SOS Children’s Village Somalia.
  • Submit the final report to SOS CV Somalia

Stage 3: Submit findings

The consultant submits the first draft report(s) in accordance with the report format given below to SOS CV Somalia no later than 7 calendar days after the consultant’s return from the field. SOS CV Somalia provides comments, and the consultant submits the final report to SOS CV Somalia no later than 14 calendar days after the receipt of comments. Following the assessment, a one-day workshop should be convened by the consultant to discuss observations and findings of the baseline assessment with all the key informants.

The consultant is expected to deliver the following outcomes:

a) Inception report: this report will provide details of the main research methods, the sampling frame, proposed sources of data, procedures for data collection and analysis, and a detailed table of contents. The proposed research tools will be discussed and approved by SOS CV Mogadishu Team before data collection commences.

b) A first Draft Report: this report should incorporate suggestions and recommendations from the reference group.

c) Final report: A second round of revision may be required before the final version of the Final Report can be prepared. The final report (electronic copy) should be presented in PDF form in accordance with the SOS CV Mogadishu format

d) An electronic copy of all data collection tools/instruments and the baseline survey study data set.

e) A final presentation of the overall findings to the stakeholders for validation

4. REPORT CRITERIA

The baseline survey will result in the concise baseline survey report in English with a maximum length of 15 pages, including an Executive Summary. All confidential information should be kept in a separate0 annex to protect participants. The final report should be provided electronically and in hard copy.

The report format below must be strictly adhered to:

  • Cover page
    • Title of labor market assessment report
    • Country, programme, date of assessment
    • Name and contacts information of consultant
  • Executive summary (maximum 2 pages; cross-reference pages or paragraphs in the main body)
    • Assessed action
    • Purpose and methodology (incl. limitations and challenges)
    • Main conclusions, recommendations, and lessons learned
  • Main body
    • The structure of the main body is determined by the desired results (See 2.3)
    • For each key conclusion, there should be a corresponding recommendation that is realistic, pragmatic, and operational
  • Annexes
    • Terms of Reference
    • List of persons interviewed and sites visited
    • Map of areas covered by the programme
    • Bibliography/references
    • Data collection instruments/tools.
    • GPS enabled photos.

5. REQUIRED SKILLS FOR THE CONSULTANTS

The following are minimum requirements for the team/consultant to be considered for carrying out the assignment.

  • Relevant Masters level education experience and training in Development Studies, Social Sciences, Agro-economics, Public Health, and/or related fields. A team with a combination of at least two of the fields will have an added advantage.
  • At least 5 years’ experience in conducting similar work. SOS Children’s Village is interested to verify related assignments conducted in the past 2 years.
  • Considerable track record and proven experience in quantitative and qualitative methods.
  • Ability to analysis data using one of the statistical software ( SPSS and STATA)

Additionally, the consultant should provide;

  • Consultant (individual/firm) should submit CV of the lead evaluator as well as name(s) and basic information of the consulting firm submitting the proposal.
  • Names and professional qualifications of the representatives of the firm that will be conducting the study.
  • List of the firms or entities, including the names and contact information, for which the bidder had conducted similar studies. Include a brief summary of the purpose of the study and any measurable results to date.
  • Describe in detail the approach or process that your firm will undertake to gather research, including identifying potential demand generators, conducting personal and/or group interview sessions.
  • Describe the methods for presenting the findings, conclusions, and recommendations that will enable SOS Children’s Villages Somalia and potential stakeholders to make informed decisions.
  • Provide a schedule and time frame for completion of the study.
  • The proposers will acknowledge receipt of all Addenda, if any, in their proposals. SOS CV Somalia reserves its right to issue Addenda to this RFP up to seven (7) days prior to the bid due date as needed to clarify SOS CV Somalia ’s desires, or to make corrections or changes to the RFP document or submittal process. All project information will be updated and can be accessed through SOS CV Somalia procurement committee, under “Bid Opportunities” and/or “Bids & RFPs.” It is the proposer’s responsibility to obtain the information directly from the procurement committee regarding this project. Proposals shall be valid for a period of sixty (60) days from the date due.

The criteria for selection are:

Method: The proposed method for assessment the programme is suitable

Timetable/work plan: The timetable/work plan is realistic and meet the needs of the programme

Cost: The cost of the proposal is reasonable and feasible, given the other aspects of the proposal

Experience: The training and experience of the consultants in labor market assessments and recommendations from organisations for which the consultant(s) has previously worked.

All correspondence and submissions should be done through the Procurement email on

procurement@sossomalia.org or reach out through 0613333162

Please send your completed applications not later than Thursday  20th October  2020.

6. TIMETABLE

The baseline survey will be conducted from November 1st – November 20th 2020and final report should be prepared and finalized over a period of 1 week after the Need Assessment draft report. The final report should be submitted by 25th November 2020.

7. SIGNATURES

Programme Director (Name) ___________________ Place: _________Date: _________________

Consultant (Name) ___________________ Place: _________Date: _________________

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