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Terms of Reference – Project Mid-Line Evaluation WASH, Food Security and Protection Emergency Response for IDPs and Vulnerable Host Communities in Puntland, Somalia

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Terms of Reference – Project Mid-Line Evaluation WASH, Food Security and Protection Emergency Response for IDPs and Vulnerable Host Communities in Puntland

Project title WASH, Food Security and Protection Emergency Response for IDPs and Vulnerable Host Communities in Puntland
Donor German Federal Foreign Office (GFFO)
Geographical coverage Bari and Nugaal Regions of Puntland, Somalia
Implementing partners KAALO & ADESO
Total Project Lifespan 01 April 2020 to 31 March 2022 (24 Months)

1.    Background and Rationale of the Project

Oxfam has worked in Somaliland/Somalia for more than 40 years and has extensive experience in the collaborative design and management of both emergency response programs and development and resilience-oriented programming. Oxfam’s humanitarian response team has grown and is working in partnership with local organizations.

Prolonged drought and poor rains in the Nugaal and Bari regions, have led to severe water shortages, locusts, poor livestock performance and reduced access to milk; increasing malnutrition and leading to a surge in food and water prices during and after droughts. Overall, these conditions have led to widespread displacement of people, with 14% of Somalia’s 2.6 million IDPs now living in Puntland[1]. Women and girls are most affected by displacement caused by effects of climate change in Somalia: their care responsibilities have multiplied, with many finding themselves as heads of households. At the same time women, in the absence of food, typically reduce their own food consumption to accommodate that of others.

Access to sustainable clean water is great challenge in many parts of Puntland because of the recurring drought. This has led to migration, conflict and diseases. The impact of the 2019 drought on the water and sanitation sector has been significant, with water sources dropping rapidly. This has caused the cost of accessing water to be very high and not affordable by majority of the normal citizens. Likewise, prior Oxfam needs assessment showed that most households in the project area do not treat their water. Open defecation remains common, increasing protection risks for women and girls who venture outside alone or during the night, move away from dwellings to known open defecation areas for privacy.

Drought and displacement affected areas have increased with heightened protection concerns including family separation, violations and abuses such as gender-based violence including sexual violence, forced displacement of certain groups and individuals such as women, children, people with disabilities, the elderly and members of marginalized communities are at particular risk of violence, exploitation, exclusion and discrimination.

Oxfam is now implementing, “WASH, Food Security and Protection Emergency response for IDPs and vulnerable host communities in Puntland,” Project. The project is being implemented by ADESO and KAALO as Oxfam’s local partners. The main aim of the project is to provide lifesaving support to men, women and children living in rural areas of Bari and Nugaal and have integrated immediate access to Lifesaving Food, Water and Sanitation, Improved Protection Assistance and can better cope with effects of drought and other disasters. The target themes are WASH, Protection and EFSVL.

2.    Project Goal and Indicators

The project was designed to support men, women and children living in rural areas of Bari and Nugaal have integrated immediate access to lifesaving food, Water and Sanitation, improved protection assistance and can better cope with effects of drought and other disasters.

Goals Description Indicators
Overall Outcome Men, women and children living in rural areas of Bari and Nugaal have integrated immediate access to lifesaving food, Water and Sanitation, improved protection assistance and can better cope with effects of drought and other disasters. % of target population with adequate WaSH services
% of target population with acceptable food consumption score
% of target population are provided with resources to protect and maintain livelihood asset
% of persons/target population affected by drought/other disasters reporting an improved feeling of safety and dignity by the end of intervention compared to at the beginning
% of beneficiaries (disaggregated by sex, age and diversity) reporting that humanitarian assistance is delivered in a safe, accessible, accountable and participatory manner.
Result 1 – WASH Men, women and children living in IDP settlements and rural areas of Puntland have immediate access to safe water and sanitation and improved hygiene practices and appropriate sanitation goods # of people having access to sufficient and safe water for domestic use
80% of women of reproductive aga (WRA) reporting that menstrual hygiene management materials received are acceptable and sufficient in quantity
# of targeted women, men, girls and boys are enabled to adopt safer hygiene practices in a dignified and culturally-appropriate manner through hygiene promotion and hygiene kit distribution
# Of people with access to dignified, safe, clean and functional excreta disposal

 

Result 2 – Emergency Food Security and Vulnerable Livelihoods Men, women and children living in IDP settlements and rural areas of Puntland have immediate access to life-saving food and strengthened livelihoods to ensure their subsistence % of people that receive multi-purpose cash report 85% of the MPCT went towards food purchases
75% of target population fall within acceptable coping strategy index (CSI)
# of women support on fodder preservation techniques
85% of agricultural target population receiving input report 85% of the input went towards planting farmland
% of women with increased regular income through new VSLA as a means of livelihood strengthening
# of people benefiting from livestock treatment campaign
Result 3 – Protection Men, women and children living in rural areas of Puntland have increased awareness of protection issues and able to identify appropriate actions take to mitigate and respond to protection risks and threats. # of persons with increased/appropriate information on relevant rights and/or relevant rights
% of vulnerable host and IDP communities reporting reduced protection risks
# of participants showing and increased knowledge on the protection subject in focus
# of advocacy products produced and disseminated
# of consultative meetings conducted

3.    Purpose of the Mid-Line Evaluation

The purpose of this mid-line evaluation is to assess and provide detailed analysis of achievements against project objectives and measures project’s impact, effectiveness efficiency and sustainability. The mid-line evaluation will cover the three results mentioned above and to recommend/suggest actions deemed fit for enhancing efficiency and effectiveness of alike projects in the future.

3.1.         Specific Objectives of the Mid-Term Evaluation

The Specific Objectives of the Mid-line Evaluation are: –

  • To assess the project’s performance and achievements regarding the project’s overall objectives, indicators in comparison to baseline data for the indicators gathered at the start of the project over the past year
  • To assess the relevance, effectiveness, efficiency, impact, sustainability, coordination, quality of the project
  • To document unintended impact of the project (negative and positive impacts). Women were part of the project; hence, the mid-line evaluation is to assess any negative impact this had on children, women and other beneficiaries as well

4.    Key Mid-Line Evaluation Questions

Through the process of assessing the mid-line evaluation of the project, the achievements against projects objectives and outcomes would be determined. The mid-term evaluation will be based on OECD DAC criterion. The mid-term evaluation will adopt and deliver findings as per the principles outlined below. The consultant/firm will be expected to come up with the proposed design and question outline.

Criteria Questions
Quality v  Did the project comply with the Humanitarian standards and principles?

v  How did the project consider the security and protection of the beneficiaries?

v  Was the project implemented in a timely manner when the community was at the neediest state?

Safe Programming v  What was the process for ensuring safe programming?

v  What was the quality of the outcome of this process?

Effectiveness v  Did OXFAM and/or partners implement the project as planned and if not, why not?

v  Did the project bring about change in the communities’ lives? How important was this change and how did it happen? What components and elements of the project brought about the change?

v  What was the beneficiary selection criteria used?

Efficiency v  How cost-effective is the project?

v  Could the same results have been achieved with fewer resources?

v  Did the project consider value for money?

Relevance v  Was the project appropriate for the situation where it was implemented?

v  Did the project consider the people’s different profiles and different needs? How was the project adapted to meet those differing needs?

v  How has the project ensured that the beneficiaries views were heard and reflected upon?

Sustainability v  Will the changes brought about by the project continue till completion of the project or beyond the life of the project?

v  Was the project implemented to ensure sustainable impact for the target communities?

v  Did the project have a component to increase the capacity of the local partners in a sustainable way? If yes, how?

Coherence or Coordination

 

v  Were there other organizations with similar project working in the same target areas?

v  What areas of duplication have been identified?

v  What approaches have been used with other organization doing similar work?

Lessons Learnt v  What are the lessons learnt so far and what recommendations can be drawn from that?

v  What could have been done differently? Or what should be done differently?

5.    Scope of the evaluation

The mid-line evaluation will be conducted in 10 selected villages of Nugaal and Bari.

6.    The approach and methodology to used

The selected research consultant/firm will be required to design a detailed research methodology in consultation with Oxfam MEAL team but it is proposed to employ mixed methods approach both quantitative and qualitative data collection for the mid-line evaluation. The mid-line evaluation should utilize the use of participatory tools and techniques for data collection those include: –

  • Desk review
  • Household surveys
  • Key informant interviews (KIIs) with village heads, wash committee, local partners (ADESO & KAALO), key project staff (Oxfam)
  • Focus group discussions (FGDs) with the communities

The mid-line evaluation will take gender considerations into account when examining all stages of the exercise including design of questions, data collection (including diversity of people interviewed or met with), and analysis of data (i.e., disaggregating by sub-categories).

7.    Deliverables and Proposed Work Plan

The expected deliverables will be as follows: –

  1. Inception Report after the desk review/literature review. The relevant documents will be made available to the selected consultant/firm after signing of the contract
  2. The selected consultant/firm is expected to come up with the detailed methodology and data collections tools that will be used for collecting data on the above outputs and indicators and execution of the mid-line evaluation. Oxfam team will review and approve the data collection tools. The survey will target women, men and children living in IDPs and target locations.
  3. Field visits to the target locations in the selected villages of Bari and Nugaal regions.
  4. Database which should be cleaned and analyzed by the selected consultant/firm.
  5. Presentation of the 1st draft to the Oxfam team and stakeholders for validation.
  6. Weekly updating and reporting to Oxfam MEAL team
  7. Final Mid-Line Evaluation Report which should include the Lessons Learnt, Recommendations and Pictures of the Mid-Line Evaluation

8.    Schedule

The mid-line evaluation exercise is expected to be for 25 days and to begin in the 2nd week of July and completed by the 2nd week of August, 2021.

Key Activities Days
5 10 15 20 25
After signing of the contract, Desk Review and Inception Reporting
Developing of the data collection tools and sharing with Oxfam team for approval
Recruiting of the data collectors and orientation training
Field data collection
Data cleaning & analysis
1st Draft report
Comments on draft report
Validation Workshop
Final report

9.    Required Qualification

The applicant should possess the following: –

  1. Proven background and over 10 years’ experience in conducting evaluations and reviews of Multi-Cluster Projects (WASH, EFSVL, Protection, Emergency, Cash Component etc.)
  2. A Masters Degree in Social Science, Economics, Evaluations or related field
  • Extensive experience in measuring social behaviors, knowledge, attitudes in a pastoral context.
  1. The consultant/team leader must have demonstrated consultancy track record and be recognized as seasoned professional in conducting evaluations/surveys with a high degree of proficiency
  2. Previous consultancy experience working with pastoralists, community of varied vulnerability with non-profit organization and humanitarian organizations
  3. Proven record of extensive Statistic data analysis, display and interpretation skills
  • Excellent report writing and communication skills
  • Must be able to commit their time fully throughout the consultancy period
  1. Ability to work under pressure
  2. Must be able to travel in all the project target areas with varied terrain and work on tight schedules
  3. Fluent in English, understanding of local language will be compulsory

10.Bid Requirement

Individuals/firms that meet the above requirements should submit and expression of interest to SOM-Consultancies@oxfam.org on 24th July 2021, which should include: –

  1. Technical Proposal detailing the approach, methodology and work plan of the assignment
  2. Financial Proposal including detailed budget break down, daily rates and 6% tax (in USD)
  • CV of the lead consultant/profile of the firm and the firm’s operating license and tax clearance.
  1. A recent sample reports similar to this assignment.
  2. Minim three reference from INGOs ( name, title, telephone and professional email)

[1] UNHCR Operational Update (August 2019), https://reliefweb.int/sites/reliefweb.int/files/resources/71541.pdf

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——- NAGUSOO BIIR —  SOMALI JOBS————-

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