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Job Description


11/02/2021 ACTED

HR Department

Last Update

February 2021


Department:              Transparency and Compliance Intern

Position:                     Transparency and Compliance Intern

Direct hierarchy:       Senior T&C Officer

Location:                   Hargeisa

ACTED background:

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Transparency and Compliance Intern position in Hargeisa.

  1. Main Objective

Compliance Department with their operational tasks. This translate to ensure a proper and clean documentation of every project conducted by ACTED.

Under the Transparency & Compliance Department they will be mostly in charge of preparing internal and external audit.

II. Specific Duties and Responsibilities

  1. FLAT internal procedures
  • Assisting on a monthly basis the FLA-01 and help on the filling of the documentation per project per category.
  • Assisting on a monthly basis filling the FLA-02 checklist upon review of project expenses to identify potential risks.
  • Assisting on the collection and consolidation of the necessary documentation for the FLAT folders (with the help of each departments)
  • Checking the FLAT folders in the server to ensure they are complete.
  • Assisting on Compilation of monthly compliance report
  • Filing of all project related documents
  • Assist in preparation of external audits under the supervision of the Sr. Compliance Officer
  • Assist in providing timely supplementary quality control of the FLAT documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the Compliance Officer.
  • Report the updates of the Compliance situation for all projects during the country compliance meetings.
  • Completeness and compliance check of the files deposited in the cloud storage space.
  1. Audit preparation
  • Assisting the compliance manager and officer to prepare the upcoming external audits.
  • Assisting the compliance manager and officer to perform internal audit when requested
  • Implement the recommendation highlighted by the compliance manager of external auditors.
  1. Protection Mainstreaming
  • Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors)
  1. Others
  • Upon request, travelling to bases with supervisor to participate in internal audit missions to the field offices.
  • Any other duty as may be requested by your supervisor. 

Qualifications/Skills Required

  • Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
  • Deep and clear understanding of humanitarian principles and activities.
  • Sound understanding/experience in financial processing and management
  • Excellent skills in Microsoft Word, Outlook, and Excel.
  • Keen to detail and accuracy required and willing to learn
  • Strong organizational skills and meticulous attention to detail.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
  • High level of integrity and honesty.
  • Being fluent in Somali language and English is a must

Application Procedure:

Qualified Nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to somalia.jobs@acted.org and received on or before 5.00PM on 25th February, 2021 with the subject line “TRANSPARENCY & COMPLIANCE INTERN – HARGEISA”. Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. CVs will be shortlisted on an on-going basis.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments. ACTED is an Equal Opportunity Employer.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer. ACTED is an Equal Opportunity Employer

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